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Payroll FAQ

  • How much accounting do I need to know? QuickBooks is designed to be as easy to use as possible.  you know need to know accounting.  If you know how to write checks, create and send invoices, and file your bills, then you'll know how to use QuickBooks.  To help, QuickBooks offers easy instructions and simple, recognizable forms so you can quickly and confidently be up and running, and down to business!

  • I paid my Sales Tax and Payroll Taxes but my payables didn't change. Why? The most common mistake is to post a sales tax or payroll check through the check register. Quickbooks does not recognize a sales tax payment unless the check is written through "Pay Sales Tax Liability" (for Sales Tax) and the payroll payment unless the check is written using "Create Custom Liability Payment" in the Payroll Center for Payroll Taxes.

  • Is there a QuickBooks online demo that I can see?  YES! You can test drive QuickBooks online at:

  • How do I share data with my accountant? You can email reports and company files to your accountant, you can save a backup to a flash drive, or CD; or you can have your company added to our secure client portal at Jones Accounting Associates.  We use the same encrypted technology as online banking servers, so your information is safe and secure.

  • Can I get a copy of my data on my hard drive?  Yes.  You have the option to download a copy of your data and keep it on your own computer.  This is also called a "local copy".  This gives you the added security and control of storing the data yourself, as well as having the QuickBooks online version backed-up by QuickBooks.

  • Which benefits and deductions does Basic Payroll handle? Basic Payroll tracks vacation time, sick time, paid time off, medical and dental insurance, 401 (k), and other retirement plans, cash advances, and more! you can choose different deductions for different employees.